Every feature in detail

What it is for. The basic building block: a task is a sentence, optionally with notes, a start date, a due date, a list and a recurrence. Notes hold details, links or the text of an email; the AI reads them during analysis. Anything you create without choosing a list lands in the inbox.

What it gives you. The inbox separates capturing from sorting. You can note something in five seconds without deciding where it belongs, and it is out of your head anyway.

How to use it. Write tasks as an action with an object ("send the invoice to Meyer", not "Meyer"). The AI analysis gets better from it, and so do you. Empty the inbox once a day: move to a list, set a date, or delete. Ticking the box completes a task; expanding the row lets you edit it.

What it is for. Lists bundle tasks by area of life or project: work, family, the move. Every list can be shared with others by email invitation.

What it gives you. Anyone invited sees all tasks in the list and can add and tick them off. The overview under "Lists" shows per list how much is open, what is due next and how much remaining effort the AI estimates.

How to use it. Fewer lists are better than more; three to five are enough for most people. To share, open a list's menu and enter an email address. The person gets a link; without an account they create one on the way and land straight in the list. Whoever created the list can remove members and withdraw invitations; members can leave at any time.

What it is for. In shared lists, every task can be assigned to exactly one person.

What it gives you. A task that belongs to everyone belongs to nobody. With an owner it is clear who takes care of it, and that person hears about it by email without anyone having to ask. Tasks you hand to others disappear from your focus recommendation, your ranking and your morning email and show up with the person responsible.

How to use it. Expand the task, edit, pick "Assigned to". The option only exists in lists with more than one member. The filter offers "Assigned to me" and "Assigned to nobody" to quickly spot what has no owner yet.

What it is for. Every task can have a start date (from when it is up) and a due date. Recurrence comes in daily, weekly, every two weeks, monthly and yearly.

What it gives you. The due date feeds into the priority and drives calendar and reminders. A start date in the future keeps a task out of the recommendation until it is actually up. Ticking off a recurring task creates the next instance on its own.

How to use it. Set due dates only when there really is one; an invented deadline crowds out real ones. Recurrence counts from the old due date, not from when you tick it off: finish the weekly report two days late and the next one still lands on the usual day. Missed occurrences are skipped, month-ends adjusted (31 January → 28 February). The AI assessment is carried over, so there is no second analysis.

What it is for. Every morning an email with everything that is overdue, due today or due tomorrow.

What it gives you. You do not need to open the app to know whether something is up today. If nothing is due, no email comes, and it is at most one per day.

How to use it. Reminders are on by default and can be switched off in the profile. The email shows list names and links to the tasks. Delegated tasks appear in the email of the person responsible, not in yours.

What it is for. A month view of all tasks with a start or due date.

What it gives you. You see where deadlines pile up and where there is room. Overdue is red, done is struck through, starts are blue, due dates yellow. Every entry leads to the task with one click.

How to use it. "Today" takes you back to the current month. On a phone the grid becomes an agenda: only the days with entries, one below the other. Recurring tasks show their next instance, not all future ones.

What it is for. Instead of the whole list, exactly one task: the one that is up now.

What it gives you. The view takes the decision off you that is hardest in the morning. It shows the task with its reason, the assessment (impact, urgency, difficulty, risk, irreversibility, mood), the concrete steps, and below it the next three candidates.

How to use it. Tick off right in the view, then "Show next task". Tasks where the AI has to ask a question, and tasks you delegated to others, do not appear here. If the recommendation is wrong, that is a hint that your context (see below) is missing something important.

What it is for. Every new task is analysed in the background; afterwards all open tasks are ranked against each other.

What it gives you. The analysis provides, per task, an assessment on a five-point scale (impact, urgency, difficulty, risk, irreversibility), a mood, a rough time estimate, concrete first steps, a sentence about its purpose, tags, and a work/private classification. The comparative ranking produces the number from 0 to 100 on every task: how much doing this task next would pay off, compared with all the others. Importance and deadlines count most; being easy or pleasant does not lift a task up.

How to use it. The analysis takes a few seconds and runs without you. The ranking is recalculated after every analysis and once a day, because priorities shift over time. When the AI cannot tell what would actually be done ("something with the car"), the task gets a question instead of a priority. Time estimates are orders of magnitude, not a basis for planning.

What it is for. One paragraph about your situation, written once: what you do, what is tight right now, what you want to reach, when you can work.

What it gives you. Without context the AI rates by platitudes. With context it recognises connections that are in no task: that the kids' swimming course secures evening childcare, or that an invoice comes before everything else because money is tight.

How to use it. You are asked for it after registration but can skip it and add or change it later under "AI settings" or right in the task list via "My context". After a change, your open tasks are re-ranked against each other. Three to six sentences are enough. The text is sent to the AI model together with your tasks and used for nothing else.

What it is for. Paste notes, an email or meeting minutes; the AI pulls out the tasks.

What it gives you. A paragraph turns into individual, actionable tasks, with a due date when the text states one ("by Friday" becomes a date) and a suggested list. Nothing is created until you confirm it.

How to use it. Next to "New task" click "From text", paste, "Find tasks". In the preview you can change every row, untick, and adjust the list. Up to 6,000 characters and 25 tasks per run. Check the dates before creating: language models occasionally fill in what was not there.

What it is for. The "Inbox" entry in the navigation shows every open task without a list, with the count next to it. For each task you decide in one row: pick a list, set a date, complete it or delete it.

What it gives you. The inbox stays a collection point instead of becoming a graveyard. "Get AI suggestions" lets the AI propose a list for every task; you see the proposal as a chip and apply it one by one or all at once. Nothing moves without your click. The AI only proposes a list when the fit is clear; a task rather stays in the inbox than being filed wrongly.

How to use it. Open the inbox once a day, get suggestions, glance over them, apply. Whatever has no suggestion gets a list or a date by hand. The task overview additionally has the button "File N inbox tasks", which applies the assignment directly.

What it is for. Narrow the task overview by list, tag, age, assignment, context (work/private) and the AI assessments; sort by focus signal, due date, age or single criteria.

What it gives you. Large lists stay manageable. When sorting by due date, tasks are grouped into overdue, today, this week, later.

How to use it. Open the filter with the button top right. Tags are assigned by the AI during analysis; there is nothing to maintain. The default sort is the focus signal, the comparative priority. If you prefer working by deadline, choose "By due date" and stick with it.

What it is for. Figures across all tasks in your lists: open, done, completion rate, completions in the last seven days, estimated effort.

What it gives you. The distributions show what you are dealing with: how urgent and how hard your tasks typically are, whether more work or private, on which weekdays and at which hours you actually get things done.

How to use it. One look a week is enough. The single number matters less than the direction: if "time open" has been growing for weeks, the list is bigger than your day.